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Sales Administrative Assistant
SUMMARY
Relieves the V.P. of administrative type functions in order to increase the time available for Sr. Management level responsibilities. This position will handle a wide variety of situations and conflicts involving the Sales Team. Will provide general level support to all of Sales which may include: creating/developing and running reports as required, providing analysis of findings, developing/creating presentations based on information provided, and other duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Develop reports weekly, monthly, quarterly and yearly
- Develop spreadsheets
- Make complex travel arrangements
- Support various departmental staff
- Develop and edit presentations
- Distribute incoming mailAnswer main phone and provide backup as needed
- Provide bank and mail runs as needed
- Ordering of office supplies and maintaining stock
- Other duties as assigned
This list is not inclusive of all duties and responsibilities that may be assigned. They are only listed as typical. Any other duties and responsibilities assigned will be of a similar nature requiring the same relative skill and capabilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to use multi-line telephone
- Experienced in working directly with customers
- Superior time management skills required
- Accounting skills preferred
EDUCATION and/or EXPERIENCE
- Administrative Assistant - Associate's degree (A. A.) or equivalent from two-year College or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
KNOWLEDGE, SKILLS & ABILITIES – COMPETENCIES
- Experience with the following programs:
- Microsoft Office (Word, Excel, PowerPoint, Outlook, One Note, Publisher, FrontPage and Access)
- Great Plains Dynamics
- ACT
- Corel PhotoPaint
- Microsoft Office Share Point
- Avery DesignPro
- Adobe
- CRM System knowledge preferred, including working with pivot tables
- Ability to transfer data using txt/cvs files
- Ability to map fields from one database to another
LANGUAGE SKILLS
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.
- Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS (as relevant)
- Current driver's license.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand and sit. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include color vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is consistent with that of a professional office environment. The noise level in the work environment is usually quiet.
To join the ESE “team of Experts” send resume and salary history to:
Attn: Human Resources
ESE, Inc.
3600 Downwind Drive
Marshfield, WI 54449
Email: careers@ese1.com
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